Middle School District Conference Room
MEETING MINUTES
October 19, 2005
I. Call to order – 7:25 pm
Present – Glen Kemper
Sandy Venner
Mary Harada
Bob Sinibaldi
Bill Darke
Bonnie Collins
Absent – Maureen Moran
Tom Atwood
Groveland Citizen at Large (Groveland needs to appoint a new one)
Citizens - Nick Tarzia
Tony Castiglione
II. Agenda - Glen Kemper made a motion to accept agenda, seconded by Sandy Venner, motion passed unanimously
III. Correspondence
IV. Minutes (approve)
a. Sept 7, 2005 – Minutes Approved
b. Sept. 21, 2005 – Minutes Approved
Motion made by Sandy Venner and seconded by Bill Darke to approve the minutes for both September 7th and September 21st, motion passed unanimously, Bob Sinibaldi abstained
V. Old Business
a. Status on Groveland’s member at large – Bill had no new news since last meeting. Bonnie mentioned Wendy McGrath would not do it at this time, but knew some people who may attend a meeting to see what it is all about.
b. Contact Triton and other district from seminar Bonnie went to – Bonnie has not done so yet, but will for next meeting.
c. Data collection update – Steve did not seem to have the enrollment numbers that we need. Bob Sinibaldi brought up that the number of students s/b based on population of enrollment versus actually enrollment. As stated in the present Regional Agreement October 1st Town School census means actually enrollment, per Sandy Venner. It is the previous October 1st enrollments numbers. For example, the 2006 budget assessment is based on October 1st 2004 enrollment. The state gets their enrollment numbers through the SIN system, which our school department enters the data into. When the
state figures enrollment they take preschool and half-day kindergarten and ½ the amount, which we do not due. When the district comes up with the assessment percentages they use half-day kindergarten and preschool as a whole number versus the state formula cutting the number in half. Central office is still putting the data in the state system for October 1st 2005 numbers, once they are entered Bonnie will receive a report with the detail so we can tie the enrollment numbers to the state numbers.
d. Update on revenue detail to support Regional Agreement Section V-2 pg 3 – Maureen met with Steve today, but do not know what was discussed. Maureen to give update at next meeting on November 2nd.
e. Discuss Two Step Assessment Method and Chapter 70 Aid trends over the last 10 years
f. Status on summarizing 8 other regional agreements – need to follow up on for November 2nd meeting
g. Progress with central office’s organization of regional agreement documents. – Need to follow up on for November 2nd meeting
Assessment method discussion
Spreadsheet gives 10-year history, but now we need to look at how to utilize the information. Nick Tarzia organized information in a more useful way.
Presently happening
January/March Timeframe
School Department and School Committee put together budget
Chapter 70 numbers (estimate)
The district compile as other estimated aides
Establish student enrollment
School Committee approves budget by March 20th (Changed to March 1st as of Town Meeting Spring 2005)
District determines assessment
2 Methods Identified at this point
1. Assessment based on Chapter 70 by Town (Each town gets credit for their independent Chapter 70 Aid)
Take Operating Budget net other aid
Percentages of enrollment
Apportion budget based on Enrollment Percentages
Now reduce each town assessments by their portion of the Chapter 70 aid
Remainder equals each Towns assessment
2. Two-Step Method
Action Items:
· Glen Kemper to get copy of Triton’s RA – most recent copy
· Bob Sinibaldi – get town census numbers for student population
VI. Wrap Up Session
VII. Adjournment. Motion made by Glen Kemper to adjourn, seconded by Sandy – vote unanimous
Adjournment 9:25
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