CHAPTER 2
ARTICLE I. IN GENERAL
Sec. 2-1. Evening Office Hours.
Whosoever shall accept the offices of town clerk, tax collector and town treasurer shall, as a public service to the townspeople, open their offices for town business one (1) evening each week, said evening to be Monday from 6: 00 p.m. to 8: 00 p.m. , except for holidays or unforeseen difficulties, at which time one other evening may be designated. Amended May 21, 2001.
Sec. 2-2. Records, Reports, Notices, etc.
(a) The town clerk shall keep a file of all the town reports, reports of all committees chosen by the town and all original documents relating to the affairs of the town which may come into his possession.
(b) He shall, as soon as practicable after any election has been held by the town, in addition to the notices he is now directed to give to officers who are required to take an oath of office, also issue a written or printed notice to all persons who have been elected to any other office, or chosen to serve on any other committee, stating the office to which such person has been elected, or the duties which such committee was chosen to perform.
Sec. 2-3. Quorum for adoption of General Bylaws.
No general by-law shall be adopted or amended at a Special Town Meeting having a quorum of less than one hundred (100) of the legal voters of the town.
Sec. 2-4 - 2-20. Reserved.
ARTICLE II. TOWN MEETINGS
Sec. 2-21. Notice.
Every Town Meeting shall be notified by posting copies of the Warrant calling the same, in not
less than three (3) public places in the town, fourteen (14) days at least before the day appointed for said meeting; one (1) of said copies to be posted in that part of the town known as Savaryville, one (1) in that part of town known as the "Village", and one (1) in that part of the town known as South Groveland.
Sec. 2-22. Dates of Annual Town Meeting.
The Annual Town Meeting shall be held on the last Monday of April each year and the Annual
Meeting for Election of Officers and any referendum questions shall be held on the first Monday of May each year.
Sec. 2-23. Criteria for admission to meetings; exceptions.
(a) The checklist of registered voters shall be used for admission to every Special and Annual
Town Meeting and the monies necessary to pay the checkers shall be taken from the election and
registration account.
(b) No person not listed on the checklist of registered voters shall be admitted to the hall
wherein the Town Meeting is being held, except as approved by the meeting, and the moderator shall determine the bounds of the hall. The Warrant for an Annual or Special Town Meeting may specifiy that the meeting is to be held in a suitable auditorium or other facility in any of the contiguous towns or city.
Sec. 2-24. Quorums.
A quorum at any Annual or Special Town Meeting shall consist of not less than one hundred (100) legal voters of the town. Amended April 24, 2000
Sec. 2-25. Rules of conduct and Procedure.
Town Meetings shall be conducted in accordance with the rules of parliamentary practice as set forth in "Town Meeting Time", by Richard B. Johnson, Benjamin A. Trustman and Charles Y. Wadsworth. On matters requiring a two-thirds vote of Town Meeting by statute, a count need not be taken unless the vote so declared is immediately questioned by seven or more voters as provided in the General Laws, Chapter 39, Section 15.
Sec. 2-26. - 2-30. Reserved.
ARTICLE III. FINANCE AND TAXATION
Sec. 2-31. Fiscal Year.
The financial year of the town shall begin with the first day of July in each year, and shall end
on the thirtieth day of the following June.
Sec. 2-32. Procedure for adding appropriation to Warrant for Town Meeting.
Any person or persons requesting a subject calling for the appropriation of money to be
inserted in the warrant for a meeting of the town shall forthwith file with the Selectmen a written statement, signed by ten (10) voters of the town, setting forth the amount of appropriation intended to be asked, and if practicable, an estimate in detail of the several items for which the appropriation is to be expended. Such statement shall remain on file and shall be open to the inspection of the voters of the town.
Sec. 2-33. Limits on town liability.
No board of officers, committee or person authorized to expend an appropriation made by the
town shall make any contract which involves the liability of the town in excess of the appropriation made therefor, except in matters enjoined upon the town or its officers by law, and also except in those cases where such action is required to promote or conserve the public health, peace or safety of the inhabitants of the town. When any bill for a contract that is in excess of such an appropriation and entered into for the conservation of health, peace or safety of the inhabitants of the town, is approved the board, committee or person approving the same shall, over his or their signature, endorse on the bill the particular reason or reasons why in his or their judgment, the health, peace or safety of said inhabitants required the making of such contract.
Sec. 2-34. Availability of records and accounts.
All boards, standing committees and officers of the town shall cause records of their doings and
accounts to be kept in suitable books. Said record books shall be open to the inspection of the citizens of the town under the supervision of the board, committee or officer designated to keep charge thereof.
Sec. 2-35. Finance Board.
(a) Appointment; terms; organization. The Selectmen shall, after the first and before the fifteenth day of April in each year, appoint three (3) legal voters in the town to serve for a period of three (3) years. Selectmen shall appoint nine (9) members, three (3) to serve for one (1) year, three for two (2) years, and three (3) for three (3) years, and these appointees shall be known as the town finance board. They shall annually elect a chairman from among their members and shall meet from time to time as its members or its chairman deem advisable.
(b) Powers and duties. The board shall consider those affairs and interests of the town the
subjects of which are included in the warrants for the town meetings, shall consider the question of the town's obligations, the administration of the various departments, shall make such reports and recommendations to the town concerning the administration of any and all departments that the circumstances may justify and by a majority vote of the members present, and shall have a sole authority to spend such funds as may be appropriated by the town for a reserve fund. No direct drafts shall be drawn against this fund, but transfers may be made.
(c) Reports; compensation. The board shall consider the various articles in the warrants of the town meetings and shall report to the town meetings its recommendations for the action of the town. The members of the board shall serve without pay.
Sec. 2-36. Town Accountant.
Appointment; appropriation duties. The Selectmen shall annually appoint an Accountant
who shall keep a complete set of books wherein shall be entered the amount of each specific appropriation and each amount that has been expended on account of such appropriation. The Accountant shall, when any appropriation has been wholly expended, immediately make a report of that fact to the Selectmen and to the head of the department under whose direction the work for which the appropriation was made is carried on. The Accountant shall inspect all the necessary warrants, drafts, other orders on the Treasurer for the payment of money and shall approve the same in writing, but only when such warrants or drafts or other orders are signed by a majority at least of the Selectmen, or other board or committee or by the person authorized to expend an appropriation.
(b) Accounts payable duties. The Accountant shall examine all bills or demands rendered against the town; shall see that they have been incurred and properly approved by some person duly authorized, in exact accordance with such authority, that the clerical computations are correct, and that there are on hand funds appropriated for such purpose sufficient for the payment of such demand or bill. In case of any error or informality the Accountant shall make note of the fact and return the bill or demand, and warrant, draft or other order accompanying the same, with his objections to the officer or board representing the same. If the Accountant approves the bill or demand, and warrant, draft or other order for the same, he shall
cause a record of the same to be entered in a book kept for that purpose and not later than three (3) days from the time that he receives the same he shall cause them to be delivered to the Town Treasurer for payment.
(c) Reports. The Accountant shall immediately, after the first day of each second month, deliver
by mail or otherwise to the Selectmen, or other board or committee, or to the persons authorized to expend an appropriation, a report of the amount of the respective appropriation, including any receipts that may lawfully be added thereto, that they are authorized to expend and the amount of the drafts made on account of the same and of the balance of such appropriation remaining subject to draft.
(d) Duty to print Bylaws. It shall be the duty of the Town Accountant to have the town bylaws
printed in the "Town Report" every fifth year.
Sec. 2-37. Treasurer to maintain receipts.
The treasurer shall have the custody of all receipted bills and receipts, and of notes, bonds and coupons which have been paid.
Sec. 2-38. Taxation Reports.
The assessors shall append to their annual report a table of the valuation, real, personal and total, the rate of taxation and the amount of money raised.
Sec. 2-39. Deeds of conveyance.
(a) The Town Clerk shall keep a true copy (in a book to be kept for such purpose alone) of
all deeds of conveyance executed by the Selectmen.
(b) It shall be the duty of the Town Clerk to see that every conveyance to the town of any
interest in land is properly recorded in the "Registry of Deeds", and he shall have the custody of all such deeds.
Sec. 2-40. Sale of town property.
The Selectmen shall sell at public or private sale any personal property to be disposed of by
any department, board or commission of the town.
Sec. 2-41. Senior Citizen Property Tax Work-Off Program.
Participating taxpayers must be Groveland residents, 60 years of age or older and living in the residence to which the property tax abatement will be applied. Only one tax work-off abatement per household shall be allowed.
Work exchange: Hourly rate shall be based on State of Massachusetts minimum hourly wage rate
to a maximum $500 annual tax abatement. Amended May 19, 2003
The program will start July 1, 2001.
There are no income limitations on eligibility.
All candidates are interviewed by the Council on Aging and then placed appropriately throughout the municipal department where they will perform their assigned services.
Participants must be physically and mentally capable of doing the job.
Procedures:
Council on Aging will canvas departments-request departments to fill out application stating needs for assistance for jobs within their department.
Council on Aging will recruit candidates to participate in programs through newsletter and local media and press.
Client will fill out an employment application and be interviewed by the Director, Coordinator of the program, or Social Worker.
Application will be screened and assigned a position that most benefits department as well as client abilities.
Client must pass the Criminal Offender Record Information Check (CORI).
Council on Aging will send seniors to the requested department for an interview.
Upon agreement of department as well as client, position will be filled.
Client may request from Council on Aging change in job assignment if incapability arises.
Department heads will report hours to Assessors’ Office with a copy to the COA and to the senior. This will be done on a monthly basis.
Both Assessors’ Office and COA will keep records of hours.
Assessors’ Office will make the reduction on the client’s tax bill on the third and fourth quarter.
Copy of certification will be given to the taxpayer and Assessors’ Office by the job provider before December 1st.
Adopted April 30, 2001. Accepted MGL C. 127, §59 on Dec. 13, 2000.
Sec. 2-42 - 2-50. Reserved.
ARTICLE IV. BOARD OF SELECTMEN
Sec. 2-51. Scope of authority.
The Selectmen shall exercise a general supervision over all matters affecting the interests or welfare of the town.
Sec. 2-52. Authority to institute and prosecute suits.
The Selectmen shall have full authority as agents of the town to institute and prosecute suits in the name of the town, appear for and defend suits brought against it and employ counsel therefore, unless otherwise specially ordered by a vote of the town.
Sec. 2-53. Authority to settle claims.
The Selectmen may settle any claims or suits against the town, which in their opinion cannot be defended successfully, when the amount to be paid does not exceed two hundred dollars ($200.00). They may employ counsel whenever they deem it necessary.
Sec. 2-54. Authority to appear on behalf of town.
The Selectmen may appear (either personally or by counsel) before any committee of the legislature, or board or commission, to protect the interests of the town, but are not authorized by this section to commit the town to any course of action.
Sec. 2-55. Authority to execute deeds of conveyance.
Whenever it shall be necessary to execute any deed conveying land, or other instrument required to carry into effect any vote of the town, the same shall be executed by the Selectmen, or a majority of them in behalf of the town, unless the town shall otherwise vote in any special case.
Sec. 2-56. Duty to receive reports from Chief of Police.
The Chief of Police shall annually submit to the Board of Selectmen a written report of all complaints, arrests and prosecutions made by the Police Department.
Sec. 2-57. Authority to Contract.
Unless otherwise provided by a vote of Town Meeting, the Board of Selectmen or Procurement Officer designated pursuant to MGL Chapter 30B is authorized to enter into any contract for the exercise of the Town's corporate powers, on such terms and conditions as are deemed appropriate. Notwithstanding the foregoing, the Board of Selectmen or Procurement Officer shall not contract for any purpose, or any terms, or under any conditions inconsistent with any applicable provision of any general or special bylaw.
Sec. 2-58 - 2-70. Reserved.
ARTICLE V. OFFICERS AND EMPLOYEES
DIVISION I. GENERALLY
Sec. 2-71. Sales of materials or supplies to town.
No town officer and no salaried employee of the town or any agent of any such officer or employee shall sell materials or supplies to the town without the permission of the Board of Selectmen expressed in a vote which shall appear on their records with the reasons therefor.
Sec. 2-72. Compensation in addition to official salary.
No town officer and no salaried employee of the town or any agent or any such employee shall receive any compensation or commission for work done by him for the town, except his official salary and fees allowed by law, without the permission of the Selectmen expressed in a vote which shall appear on their records with the reasons therefor.
Sec. 2-73. Duties of Road Commissioner.
The Road Commissioner shall keep free of silt and drainage all ditches and open waterways made or used for the purpose of draining surface water for which an easement has been taken by the town, for the purpose of outflow or inflow of storm sewers or surface drainage.
Sec. 2-74. Appointments of Gas Inspector, alternate.
The Selectmen shall annually appoint an Inspector of Gas Piping and Gas Appliances in buildings, and may also appoint an alternate Inspector of Gas Piping and Appliances.
Sec. 2-75. Appointment of Inspector of Wires; duties; recovery for abandoned wires.
(a) The Selectmen shall annually appoint an Inspector of Wires.
(b) Such Inspector shall supervise every wire over or under streets or buildings in town, and
every wire within a building designed to carry an electric light, heat or power current; shall notify the person owning or operating any such wire whenever its attachments, insulation, supports or appliances are improper or unsafe, or whenever the tags or marks thereof are insufficient or illegible. The Inspector shall, at the expense of the town, remove every wire, the use of which has been abandoned, and shall see that all laws and regulations relative to wires are strictly enforced.
(c) The town may recover in contract from the owner of any such wire so removed the expense which it has incurred for the removal thereof.
Sec. 2-76. Appointment of Constables.
The Board of Selectmen shall annually, in the month of March, or such a time recommended by the state, appoint two (2) citizens to be constables of the town.
Sec. 2-77. Fees received by any town department.
All town officers shall be required to pay all fees received by them by virtue of their office into the town treasury.
Sec. 2-78 - 2-90. Reserved.
DIVISION II. PERSONNEL POLICY PLAN
NON-CONTRACTUAL EMPLOYEES
PERSONNEL BYLAW
Section 2-91. Purpose and Intent.
The purpose of the personnel bylaw is to establish fair and equitable personnel policies and to establish a system of personnel administration based on merit principles that ensure uniform, fair and efficient application of personnel policies. This bylaw is adopted pursuant to General Laws Chapter 41, Sections 108A and 108C.
Section 2-92. Application.
All town departments and positions shall be subject to the provisions of this bylaw and policies adopted pursuant to this bylaw, except elected town officers, employees of the school committee and employees covered by a collective bargaining agreement (unless such agreement expressly incorporates this bylaw by reference). All persons covered hereby shall receive the rate of pay and be subject to the provisions set forth in the personnel system established pursuant to this bylaw as determined to be applicable to them by the Personnel Advisory Board hereinafter established.
Section 2-93. Responsibility of the Board of Selectmen.
The Board of Selectmen shall be responsible for the development of a human resources system which meets the needs of the Town. The Board of Selectmen shall appoint a Personnel Advisory Board to assist in carrying out its responsibility. The Personnel Advisory Board shall be composed of five regular members for three-year overlapping terms, one member of which shall be a town employee, and one alternate town employee member. A member may be removed upon a majority vote of the Board of Selectmen after notice to the Board member and a public hearing, if so requested by said member or remaining members. Amended June 12, 2002.
Section 2-94. Responsibility of the Personnel Advisory Board.
The Personnel Advisory Board shall conduct such research and carry out such instructions as the Board of Selectmen shall direct including, but not limited to, review of performance appraisals, compensation for employees, recommendation to Annual Town Meeting of additional work hours and all salary/wage increases, benefits, methods of selection of personnel, performance appraisal, and personnel procedures..
Section 2-95. Personnel Policies.
The personnel policies shall establish a personnel system which shall include, but need not be limited to, the following elements:
Method of administration. A system which assigns responsibility for the personnel
system, including maintaining personnel records, implementing effective recruitment
and selection processes, creating and maintaining a compensation plan, monitoring
the application of policies and periodic reviews and evaluation of the personnel
system.
Classification and compensation plans, as deemed appropriate.
Recruitment and selection policies
Record keeping system
Rights and obligation of employees
Other elements of a personnel system as deemed appropriate or necessary
Section 2-96. Adoption of Policies.
The Board of Selectmen is empowered and authorized by this bylaw to adopt personnel policies defining the rights, benefits and obligations of employees subject to this bylaw. Such policies shall become effective in accordance with the following procedure:
The Board of Selectmen may propose new, amended or revised policies; any such
proposed policy may be proposed at any meeting of the Board of Selectmen. Any
member of the Personnel Board or any employee may suggest policies for
consideration by the Board of Selectmen. The Board of Selectmen need not consider
any proposal already considered in the preceding twenty-four months.
Any proposed new, amended or revised policies shall be posted for a period of at
least ten (10) days after being proposed, during which time comments, information
and questions regarding any proposed policy may be provided to the Board of
Selectmen. A public hearing shall be held following the ten (10) day posting period.
Any new, amended or revised policies shall become effective upon approval by a
majority vote of the Board of Selectmen, unless a specific effective date is
provided.
Copies of new or amended policies shall be posted in prominent locations within the
Town Hall.
Section 2-97. Severability.
The provisions of this bylaw and the policies adopted pursuant to this bylaw are severable. If any bylaw provision or policy is held invalid, the remaining provisions of the bylaw or policy shall not be affected thereby.
Section 2-98. Effective date.
This bylaw shall take effect on ___April 24, 2000.
Sec. 2-99 - 2-120. Reserved.
ARTICLE VI. BOARDS, COMMISSIONS,
COMMITTEES, COUNCILS, ETC.
DIVISION I. GENERALLY
Sec. 2-121. Administration of Langley Poor and Needy Fund.
The Selectmen of the town shall administer the Langley Poor and Needy Fund, formerly cared for by the Welfare Department.
Sec. 2-122. Capital Improvement Planning Committee
Section 2-122. The Board of Selectmen shall establish and appoint a committee to be known as the Capital Improvement Planning Committee (CIC), composed of five at-large members. The five at-large members are to serve a three year rotating term. The town Finance Director shall be an ex-officio member without the right to vote. The Committee shall choose its own officers.
Section 2-123. The CIC shall study proposed capital projects involving the planning for and the improvement, preservation and creation of tangible assets and projects which 1) have useful life of no less than three years; 2) cost no less than $5,000 and/or 3) for which the town is authorized to borrow funds. Capital projects shall be submitted to the CIC at a date to be established by the committee, for consideration at the following Annual Town Meeting, or two months before a Special Town Meeting, except when emergency financing is necessitated by an accident, fire, judicial order or other similar special circumstances. All officers, boards and committees, including the Selectmen shall give to the CIC, on forms prepared by it, information concerning all anticipated capital projects requiring Town
Meeting action during the next fiscal year and five ensuing years. The CIC shall consider the relative need, impact, timing and cost of these expenditures and the effect each will have on the financial position of the town. No appropriation shall be voted for a capital improvement requested by a department, board or commission unless the proposed capital improvement is considered in the CIC' s report as defined in Section 2-124. The CIC shall not fail to report on any proposal that has been properly submitted. The provisions of this section shall apply to any capital improvement projects that will be funded in part by state or federal grants. The provisions of this and subsequent sections shall not apply to enterprise funds including the Electric, Water and Sewer Departments, the regional school systems, nor shall it apply to land purchases. The CIC will meet with the Board of Selectmen to review proposed warrant articles related to capital improvement. Said meeting will take place
after the article submission deadline has passed but prior to the warrant being finalized by vote of the Selectmen.
Section 2-124: The CIC shall prepare an annual report recommending a Capital Improvement Budget for the next fiscal year, including any items to be funded in the current fiscal year, and a Capital Improvement Program including recommended capital improvements for the following five fiscal years. The report shall be submitted to the Board of Selectmen not later than January 15th prior to the Annual Town Meeting for its consideration and recommendations. The Board shall submit the Capital Budget with its recommendations to the Annual Town Meeting.
Section 2-125: Such Capital Improvement Program, after its adoption, shall permit the expenditure on projects included therein of sums from departmental budgets, for surveys, architectural or engineering advice, options or appraisals; but no such expenditure shall be incurred on projects which have not been so approved by the town through the appropriation of sums in the current year or in prior years, or for preliminary planning for projects to be undertaken more than five years in the future.
Section 2-126: The CIC's report and the Selectmen's recommended Capital Budget shall be published and made available in a manner consistent with the distribution of the Finance Committee report. The Committee shall deposit its original report with the Town Clerk.
Adopted May 19, 2003
Sections 2-127 - 2-140. Reserved.
DIVISION II. COUNCIL ON AGING
Sec. 2-141. Name.
The name of the organization shall be the Groveland Council on Aging, hereinafter referred to as "the Council", as established by Town Meeting of the Town of Groveland in the Commonwealth of Massachusetts.
Sec. 2-142. Purpose.
(a) The Council shall carry out the programs designed to meet the problems of the aged in coordination with programs of the Councils on Aging established under General Laws, Chapter 40, Section 85.
(b) The Council shall identify the total needs of the elderly population of the community.
(c) The Council shall inform the members of the community of the needs of its elderly and enlist support, cooperation and participation of the townspeople concerning these needs.
(d) The Council shall design, promote and support programs and services to fill the needs of the elderly in the community.
(e) The Council shall be aware of all state and federal legislation concerning funding, information exchange and program planning which exists for the better community programming for the elderly.
(f) The Council is authorized to appoint whatever functional committees are deemed necessary to accomplish the purposes and goals stated herein.
(g) Chairpersons of these committees must be members of the Council. It is the individual Chairperson's prerogative to involve non-members.
Sec. 2-143. Membership.
The Council shall consist of nine members of which at least 51% shall be elders over 60
years of age.
Members shall be nominated by a majority vote of the existing members of the Council, and
nominations shall be sent to the Board of Selectmen for appointment. Unexpired terms shall be filled in the same manner.
(c) Council members shall be appointed for a term of three years, excepting members appointed to fill an unexpired term. These unexpired term appointees shall serve initially only for the duration of the unexpired term.
(d) Except as provided in Sec. 2-143 (e), members may serve no more than two consecutive terms. Appointment to an unexpired terms does not constitute a full term for the purpose of this section and sub-section.
(e) Upon unanimous recommendation of the Membership Committee and subsequent unanimous vote of the Council membership in attendance, a retiring member shall be eligible for appointment to one additional term of three (3) years.
(f) After a lapse of one year, ex-members may be eligible for reappointment.
(g) Council members wishing to be reappointed must make their intentions known by so stating in writing to the Chairperson of the Council.
(h) All voting rights shall be vested in the members and each individual present shall be entitled to one vote in respect to any question or matter which may come before the Council.
(i) If a member should miss three (3) consecutive meetings without just cause, resignation shall be requested.
(j) The Council may set up an Associate membership list of interested residents who may attend meetings but may not vote. Upon approval by the Council, Associate Members may sit in committees and may form a pool from which prospective full members may be chosen.
Sec. 2-144. Officers.
Number, Qualification, Election and Term of Office.
The officers of the Council shall consist of a Chairperson, Vice-Chairperson, Secretary and
Treasurer, and may include such number of assistants as the Council may from time to time deem advisable.
(b) Each of such principle officers shall be elected annually from the membership at the regular Annual Meeting of the Council in the month of June.
(c) New Terms of office take effect at the first meeting of the Council in the month of July, with the start of the fiscal year.
(d) A committee of three persons, with one designated as Chairperson, shall be appointed and confirmed by the Council as a whole each April for the purpose of nominating candidates for the principle offices of the Council. The Chairperson of the committee shall assure that any member of the Council seeking an office shall have their name submitted in due course with proper notice for ballot by Council. Should there be more than one applicant for a stated position, election for that position shall be by secret ballot.
(e) The Chairperson of the Nominating Committee shall present the Committee's report at the May meeting and shall have ballots available for the election at the annual June meeting.
(f) Election of officers to fill vacancies created by death, resignation or other cause may take place at any regular or special meeting and shall be for the unexpired term of the previous incumbent, except that the office of Chairperson, if vacated, shall be filled by the Vice-Chairperson, for the unexpired portion of the Chairperson's term of office.
(g) After serving two consecutive terms of one year, the Chairperson shall be ineligible to hold that office for the next two (2) years. However, said Chairperson shall be eligible to hold another office.
(h) Chairperson: The Chairperson shall be the chief executive officer of the Council, subject to the direction of members of the Council, and shall have charge of the business affairs of the Council in its general operations, including correspondence. The Chairperson shall preside at all meetings of the Council, shall appoint all committees, and shall be an ex-officio member of all committees.
(i) Vice-Chairperson: During the absence of the Chairperson, the Vice-Chairperson shall exercise all the functions of the Chairperson, and when so acting, shall have all the powers of, and be subject to, all the restrictions upon the Chairperson.
(j) Secretary: The Secretary shall (1) record all the proceedings of the meetings of the Council; (2) cause all notices to be duly given in accordance with the provisions of the by-laws and which may be required by statute; and (3) in general perform all duties pertaining to the office.
(k) Treasurer: The Treasurer shall keep, or cause to be kept, all books of accounts of all the business transactions, receipts and disbursements of the Council. Render to the Chairperson and to the members when assembled in meeting or whenever requested, a statement of the financial condition of the Council and of all the transactions as Treasurer. Render a full financial report, based on the books and accounts audited by the Town Accountant at the annual meeting in June.
(1) Requests for expenditures shall be presented by the Council at the regular monthly meeting, and considered under New Business for approval by the Council for payment by the Town Accountant. The Treasurer plus a majority of the Council members must approve and sign all vouchers for payment.
Sec. 2-145. Meetings.
(a) Regular Meetings: Regular meetings of the Council shall be posted with the Town Clerk at least two (2) workdays in advance and shall be held on the second Wednesday of each month. The meeting day may be changed by majority vote of the Council on condition that sufficient time for proper notice be provided.
(b) Special Meetings: Meetings of the Council may be called by the Chairperson or upon the written request of three members. All members shall be notified of Special Meetings.
(c) Annual Meeting: The Annual Meeting of the Council shall be held during the month of June. Notice of the Annual Meeting, stating the purpose for which the meeting is called, and the time and place where it is to be held, shall be made to each voting member not less than seven (7) days before the meeting.
(d) Quorum: At all meetings of the Council, the presence of a majority of the voting membership shall be necessary and sufficient to constitute a quorum for the transaction of any business.
Sec. 2-146. Staff.
(a) The Council shall have the power and authority to employ any clerical or other assistance it may require to discharge its duties.
(b) No member of the Council, other than the Chairperson, shall make requests of the staff or assign duties.
(c) The Council shall fill all vacant and new staff positions in accordance with approved town personnel practices and procedures.
(d) Screening and hiring recommendations to the Council shall be made through the COA Personnel Committee or an especially appointed search committee as the Chairperson may direct.
Sec. 2-147. Board Committees.
The Chairperson shall appoint the following standing committees: (1) Nominating; (2) Personnel; and (3) Finance. The Chairperson shall also appoint other such committees as are deemed necessary and expedient. The Chairperson may also make replacements as the Chairperson deems advisable and necessary.
Sec. 2-148. Amendments.
The Council shall have the power to amend the Bylaws in the following manner:
Any proposed amendment or alteration of the Bylaws must be approved by affirmative vote of two-thirds (2/3) of the members of the Council at two (2) consecutive regular meetings. Proposed amendments or alterations may be considered at a special meeting of the Council called for such purpose preceded by not less than fourteen (14) days notice of the proposed action. In either case, notice shall be accompanied by the full text and purpose of the proposed amendment or alteration.
Sec. 2-149. Effective Date.
The effective date of these Bylaws shall be the date of that meeting at which the Bylaws have been approved by an affirmative vote of not less than two-thirds of members present.
The date on which this approval is voted is 06/06/88..
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